Job Vacancy Bid and Proposal Coordinator

In this role, you will coordinate the end-to-end proposal process for a range of business opportunities, helping to ensure high-quality, compliant submissions are delivered on time. You'll organise proposal kick-off meetings, coordinate reviews, manage documentation and work closely with colleagues across business development, technical teams and delivery functions to produce engaging proposals that reflect CGI's expertise and client focus.

You'll also support the continuous improvement of proposal management activities by applying established methodologies, maintaining proposal documentation and collaborating with colleagues across virtual teams. This is an excellent opportunity to build your bid and proposal management career while gaining exposure to a wide range of strategic business opportunities.

Key responsibilities

• Coordinate & support end-to-end proposal and bid activities

• Organise & facilitate proposal kick-off meetings and review sessions

• Produce & maintain proposal documentation and templates in line with CGI branding

• Interpret procurement documentation, client requirements and evaluation criteria

• Coordinate proposal responses and submission activities to meet deadlines

• Manage SharePoint workspaces, document libraries and version control

• Support proposal governance, approvals and quality assurance processes

• Work closely with business development, technical and delivery teams throughout the bid lifecycle

• Coordinate graphics requirements and assist with document formatting using Microsoft Office

• Monitor proposal schedules, actions and dependencies to keep opportunities on track

• Contribute to continuous improvement of proposal processes and best practices

Required qualifications to be successful in this role

You'll be highly organised, detail-oriented and enjoy coordinating multiple activities in a fast-paced environment. You'll have excellent communication skills and be comfortable working with a wide range of stakeholders to deliver high-quality proposals within challenging timescales. Whether you've worked in bid coordination, proposal support or a similar administrative or project coordination role, you'll be keen to develop your career within a collaborative and supportive team.

Essential qualifications

• Experience supporting bids, proposals, tenders or similar project coordination activities

• Strong organisational skills with the ability to manage multiple deadlines

• Excellent written and verbal communication skills

• High attention to detail and commitment to producing quality documentation

• Proficiency in Microsoft Word, PowerPoint and Excel

• Experience managing documents and collaborating using SharePoint or similar platforms

• Ability to interpret client requirements and follow structured processes

• Strong stakeholder engagement and teamwork skills

• Comfortable working under pressure in a deadline-driven environment

Desirable qualifications

• Experience within bid, proposal or business development teams

• Knowledge of proposal or bid management methodologies

• Experience coordinating graphics and document formatting

• APMP Foundation certification or an interest in working towards it

• Experience supporting public sector or regulated industry bids

Together, as owners, let’s turn meaningful insights into action.



Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…



You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.



Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.



You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.



That same commitment to fairness extends to how we use technology. To support our recruitment team, AI tools may be used to help assess applications though they never replace human judgement. All hiring decisions remain entirely in the hands of our recruitment professionals.



Come join our team—one of the largest IT and business consulting services firms in the world.